Manage Your Time, Manage Your Life – By John Young
Time management is something we all struggle with. You might struggle with this in your business, or maybe in your personal life especially on those days when you don’t seem to get anything done. The following tips are based off some lessons shared by business consultant Brian Tracy many years ago that still ring true today.
These tips can help your organizational skills and help your productivity. Wouldn’t it be great to get more done each day?
Time Management Tip 1:
Prepare In Advance
First, prepare your work list for the following day the evening or night before.
The best exercise is for you to plan your entire next day as the last thing you do before shutting down for the day. When you plan your day the night before, your subconscious then goes to work on your plans and goals while you are doing other things or asleep. Think of the number of times you have woken up in the morning with a great idea for a new project or activity. That is your subconscious working for you!
One major benefit of preparing your daily list the night before is that you will sleep more soundly. You won’t forget about an important task and sit up all night worrying about possibly forgetting something important you need to do the next day!
Once you have written down everything you have to do on your list, it takes a ton of stress off your subconscious. This helps you become more productive the next work day.
Time Management Tip 2:
Schedule Your Time
Scheduling your time reduces stress, builds energy and keeps you focused.
When you schedule your day and time, you feel a greater sense of control which leads to greater productivity. It helps feel like you have control of your life when you can set your schedule and keep to it and knock out tasks throughout the day!
Time Management Tip 3: Start Early
This is a very tough one, especially if you have children in the house during those summer months!
Experts feel you can increase your productivity if you start your day early and spend some time thinking and planning on how you will knock out those tasks during the day.
In the biographies and autobiographies of successful men and women, almost all of them have one thing in common. They developed great organizational skills and the habit of going to bed at a reasonable hour and rising early.
Many successful people arise at 5:00 A.M. or 5:30 A.M. so that they can have enough time to think and plan for the coming day. As a result, they are always more effective than those who sleep in until the last possible moment.
A few minutes of thought and preparation before you begin any task can save you many hours executing the undertaking. When you get up early and plan your day in advance, you tend to be more calm, clear-headed, and creative throughout the day.
Time Management Tip 4:
As much as 30 percent of working time these days is spent looking for misplaced items around your work space. These are things that are lost because they have not been taken care of properly. Does this sound familiar to you? There are few activities so frustrating as spending your valuable time looking for misplaced tools or items because you didn’t put it back in its place when you used it last.
Time Management Tip 5:
Know Your Best Working Hours
Each person has a different time of day when they are the most productive and creative. This is referred to by Brian Tracy as your ‘Prime Time.’
Your internal prime time is the time of day, according to your body clock, when you are the most alert and productive. For most people, this is in the morning. For some people, however, it is in the evening. Occasionally, a writer, an artist, or an entertainer may find that her prime time is in the early hours of the morning
It is important that you be aware of your internal prime time so that you can schedule your most important projects accordingly to increase productivity. Your most important work usually requires that you be at your very best, rested, alert, and creative. What time of the day do you most feel this way?
You must also be aware of external prime time. This is the time when your customers or clients are most readily available. Each person should give some thought to structuring their day for both their external and internal prime times.
Time Management Tip 6:
Use The Down Time
There are times when you are waiting that can be utilized for certain tasks.
Times of travel or waiting for appointments might be a perfect time to knock off a few smaller tasks and help you get ahead on your daily scheduled actions. Studies have found that those that work while flying uninterrupted for an hour can achieve the equivalent of 3 hours of work in the office.
There are many resources on time management and productivity available at your local library, online, or at your local book store. I would recommend starting with Brian Tracy’s book “Eat That Frog” which is available at http://www.briantracy.com.
John Young is the founder of Small Town Business Do It Yourself (DIY). You can send questions on social media and website design to John at [email protected]
Manage Your Time, Manage Your Life – By John Young